A geographic graphic with a photo of the ART/NY staff celebrating.


Internships

The Alliance of Resident Theatres/New York offers fall, spring, and summer internships in our Development and Programs departments. We are not currently accepting applications for internships, but please check out our annual Intern Fair for opportunities at our member companies. 

 

Job Openings

Grants Coordinator

Front-of-House Manager (Part-Time)

Facilities Manager (Part-Time)


Grants Coordinator (Programs Department) 


The
Alliance of Resident Theatres/New York (A.R.T./New York), a leading service and advocacy organization for New York City’s more than 400 nonprofit theatres, seeks a Grants Coordinator to support the Programs Department in managing A.R.T./New York’s grant-making programs in support of our organizational vision and goals.  We believe that our core values of Opportunity, Innovation, Community, Empowerment, Justice and Equity are enhanced when we create a workplace as well as a community that is diverse, equitable and inclusive.  

About A.R.T./New York

A.R.T./New York’s 400+ member theatre companies – from Pregones/PRTT in the Bronx, to Lincoln Center Theater, to National Black Theatre in Harlem, to Theater Breaking Through Barriers, Target Margin Theater in Brooklyn and Pan Asian Repertory Theatre - are the heart of the organization. A.R.T./New York provides subsidized office and rehearsal space at [email protected] in midtown Manhattan and South Oxford Space in Fort Greene, Brooklyn; subsidized performance space at the A.R.T./New York Theatres; funding through grant and loan programs; training through workshops and peer roundtables; and convenings for the field with a special focus on the needs of small nonprofit theatres. These programs, along with advocacy efforts, have positioned A.R.T./New York as a thought-leader in the New York theatre community and the arts citywide.

A.R.T./New York is launching a number of new initiatives in grant-making and education programs designed to address the needs of the field, including Diversifying Our Organizations, an effort to strengthen and diversify nonprofit theatres and their boards through cohort-based education and field research; Access A.R.T./New York, a program designed to educate the field and create access for artists, administrators, and audience members with disabilities; and Body Autonomy, a new set of programs and partnerships that strive to end harassment in the theatre profession.  A.R.T./New York was recently selected by the Andrew W. Mellon Foundation to administer its New York Theatre Program, which provides critical multi-year funding to 36 theatre companies.  

A.R.T./New York currently administers five grant programs: the Nancy Quinn Fund, the NYSCA/A.R.T./New York Creative Opportunity Fund (a statewide theatre regrant program), the Creative Space Grant, the Norman Bel Geddes and Edith Lutyens Design Enhancement Fund, and the Andrew W. Mellon New York Theater Program (more information about these grant programs can be found here), in addition to two rolling micro-grants as part of the Access A.R.T./New York and Body Autonomy programs. A.R.T./New York’s grant-making process prioritizes a significant amount of technical assistance and opportunities for support on the front and back end of the application process including in-person and online info sessions, the opportunity for a staff member to provide comments on an applicant’s draft of their narrative and/or budget prior to the grant deadline, and the opportunity for all applicants to receive panel feedback following the grant notifications. 

The Grants Coordinator will work closely with the Director of Programs on the planning, administration, and execution of A.R.T./New York grant programs as well as providing administrative support for the department. This position will report to the Director of Programs and work closely with the full programs department, communications, and development staff.

Responsibilities include but are not limited to:

  • Grant Program Management:

    • Coordinate and implement A.R.T./New York’s five grant programs including maintaining the grants calendar, building grant application forms and notification emails, and generally ensuring an alignment of A.R.T./New York’s values and mission with its grant programs.

    • Recruit and manage grant panelists for each of A.R.T./New York’s grant programs, including distributing log in information to grant portal, drafting and sending contracts, and providing pre-panel training. 

    • Support member theatres and artists through the application process including providing technical support in using our website and grant administration software, scheduling and facilitating info sessions, providing front and back end feedback, and answering questions via email and phone.

    • Collaborate with the Communications Department to ensure accuracy in all grant information on website, social media, and email newsletters.

    • Track, analyze, and report on the impact of grant programs in alignment with their goals. 

    • Work closely with the Development Department to maintain updated information and materials to funders regarding grant programs.

    • Keep a close eye on grant language and processes, both internal and external, to ensure alignment with A.R.T./New York’s values and commitments to diversity, equity, inclusion, and accessibility.

    • Work with Director of Programs to ensure the expeditious review and response to Access and Body Autonomy micro-grants.

  • Department Administration:

    • Provide administrative and office support for department and Director of Programs, including calendar management.

    • Organize, code, and submit receipts for grant programs and department. 

    • Provide on-site staff support for A.R.T./New York programs (including workshops and roundtables). Note: this may include some weekend or evening events.

    • Represent A.R.T./New York at external events as necessary.

    • Participate in strategic and programmatic planning with the department and organization to identify and implement organizational goals.

The ideal candidate will be:

  • Understanding and knowledgeable about the NYC theatre community as an artist, administrator, or both.

  • Highly effective at spoken and written communication with colleagues, applicants, and other stakeholders, with the ability to provide critical feedback and support with patience, attentiveness, and a generous and understanding demeanor. 

  • Excellent listening skills, able to get to the root of a problem and analyze a situation.

  • Eager to work on a collaborative team, but able to work independently to complete tasks on required timeframe.

  • Experienced in holding macro-level big picture thinking for programs while executing micro-level detailed tasks.

  • Attentive to detail with the ability to organize their task management and provide consistent follow through.

  • Interested in building facilitation skills and/or experienced in leading conversations and holding space.

  • Committed to anti-racism and anti-oppression with an ability to maintain the integrity of those values in administering grant programs.

  • Proficient in Microsoft Office Suite and experienced in working with a membership database or CRM. Prior experience with Open Water and/or MemberClicks is a plus.

  • Experienced in working in an office setting, or willing to learn.

A background in theatre, philanthropy, and/or customer service is preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a non-exempt, full-time 40 hour/week position generally scheduled as Monday through Friday 10am-6pm, with some evening and/or weekend hours as required. Candidate should be willing to work flexible hours for occasional events. Salary is $45,000 per annum. Full benefits package included upon start date, including health, dental, vision, and life insurance, optional AFLAC plans, pre-tax commuter benefit option, generous paid time off, reimbursed theatre tickets, and optional 401k plan.

Please email a cover letter with a description of your experience and interest in the position as it relates to the above and your resume as an attachment (PDF format preferred) to [email protected]. Include “Grants Coordinator” and your full name in the subject line. No phone calls, please. Applications received by Monday, September 2, 2019 (11:59pm) will be given preference.

We strongly encourage individuals from historically underrepresented communities to apply including people of color, trans/NB/GNC folx, women, disabled people, and immigrants. A.R.T./New York strives to create a friendly environment staffed by people who love the theatre and have a great sense of humor. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law. 


Front-of-House Manager (Part-Time)


The
Alliance of Resident Theatres/New York (A.R.T./New York), a leading service and advocacy organization for New York City’s more than 400 nonprofit theatres, seeks a seeks a part-time Front-of-House Manager at the A.R.T./New York Theatres, located at 53rd Street and 10th Avenue in Manhattan.  We believe that our core values of Opportunity, Innovation, Community, Empowerment, Justice and Equity are enhanced when we create a workplace as well as a community that is diverse, equitable and inclusive.   

About A.R.T./New York

A.R.T./New York’s 400+ member theatre companies – from Pregones/PRTT in the Bronx, to Lincoln Center Theater, to National Black Theatre in Harlem, to Theater Breaking Through Barriers, Target Margin Theater in Brooklyn and Pan Asian Repertory Theatre - are the heart of the organization. A.R.T./New York provides subsidized office and rehearsal space at [email protected] in midtown Manhattan and South Oxford Space in Fort Greene, Brooklyn; subsidized performance space at the A.R.T./New York Theatres; funding through grant and loan programs; training through workshops and peer roundtables; and convenings for the field with a special focus on the needs of small nonprofit theatres. These programs, along with advocacy efforts, have positioned A.R.T./New York as a thought-leader in the New York theatre community and the arts citywide.

The A.R.T./New York Theatres consist of two spaces; the Mezzanine Theatre, a large flexible space with seating up to 149 and the Jeffrey and Paula Gural Theatre, a flexible black box space with seating up to 87.  The Front-of-House Manager will join a rotating team of three which serves as the face of A.R.T./New York for all rental productions and audiences in the theatres. The position is responsible for the safety of the public and will be a resource to the front-of-house staff provided by each rental production. The Front-of-House Manager will report to the General Manager of the A.R.T./New York Theatres and will collaborate with technical staff and rental clients for the smooth running of all activities in the building.

Responsibilities include but are not limited to:

  • Provide orientation and communicate building protocols to the front-of-house staff provided by each rental production (house manager, box office rep, and ushers)

  • Conduct daily fire safety checks

  • Responsible for the set-up, storage and care of front-of-house equipment

  • Communicate with rental staff and A.R.T./New York staff to facilitate starting times of performance and troubleshoot issues

  • Direct lobby traffic and monitor ingress, intermission, and egress

  • Support and communicate with the renter’s front of house staff to provide engaging customer service

  • Check lobbies and restrooms for cleanliness prior to and during each performance

  • Respond to audience questions and concerns

  • Coordinate distribution of program inserts

  • Coordinate with House Technician for any building needs during performances

  • Maintain applicable attendance records and prepare nightly FOH reports

  • Following each performance, check that public areas are clear and all audiences have departed and coordinate with the House Technician for securing the building

  • Other duties as assigned


The ideal candidate will:

  • Have previous front-of-house experience in a theatre or performance venue

  • Demonstrate the ability to be a team leader

  • Remain calm under pressure while juggling multiple demands

  • Possess exemplary customer service and communication skills

  • Be passionate about theatre and embody A.R.T./New York’s spirit of service

Obtaining or possessing a valid FDNY F-03 Certificate of Fitness is a requirement for the position. Proficiency with Microsoft Office preferred. Previous CPR/First Aid training is a plus.  The candidate should be able to lift 25 lbs. and be able to stand for extended periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This is a part-time position which requires a flexible schedule including nights and weekends, the occasional weekday matinee, and holidays.  Candidate should be available to work 2-3 shifts per week on average. The rate for the position is $20/hour. 

Please email a cover letter, resume, and three references to [email protected]. PDF format preferred. Include “HOUSE MANAGER” and your full name in the subject line. Resumes will be reviewed as they are received, with training to begin in September.  No phone calls, please.

A.R.T./New York strives to create a friendly environment staffed by people who love the theatre, have a great sense of humor, and welcome diversity in all of its forms. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.


Facilities Manager (Part-Time)


The
Alliance of Resident Theatres/New York (A.R.T./New York), a leading service and advocacy organization for New York City’s more than 400 nonprofit theatres, seeks a seeks a part-time Facilities Manager to supplement the supervision of its rehearsal studios.  We believe that our core values of Opportunity, Innovation, Community, Empowerment, Justice and Equity are enhanced when we create a workplace as well as a community that is diverse, equitable and inclusive.  

About A.R.T./New York

A.R.T./New York’s 400+ member theatre companies – from Pregones/PRTT in the Bronx, to Lincoln Center Theater, to National Black Theatre in Harlem, to Theater Breaking Through Barriers, Target Margin Theater in Brooklyn and Pan Asian Repertory Theatre - are the heart of the organization. A.R.T./New York provides subsidized office and rehearsal space at [email protected] in midtown Manhattan and South Oxford Space in Fort Greene, Brooklyn; subsidized performance space at the A.R.T./New York Theatres; funding through grant and loan programs; training through workshops and peer roundtables; and convenings for the field with a special focus on the needs of small nonprofit theatres. These programs, along with advocacy efforts, have positioned A.R.T./New York as a thought-leader in the New York theatre community and the arts citywide.

The Facilities Manager will be responsible for providing customer service support to all renters at A.R.T./New York’s studio spaces and overseeing activity in the space.  South Oxford Space has offices for 19 non-profit theatre companies and 3 rehearsal studios for rent by the hour. [email protected] has offices for 20 non-profit theatre companies, a shared desk space and 5 rehearsal studios.  The position will report to the General Managers of both Spaces @ 520 and South Oxford Space and will work closely with the entire A.R.T./New York Facilities Team.

Responsibilities include but are not limited to:

  • Field phone calls and emails requests for studio space.

  • Utilize Ungerboeck (studio reservation program) to enter reservations, sending confirmations and invoices and collecting payments.

  • Field general questions about the facility and A.R.T./New York membership and services.

  • Work with a variety of populations, including children, nursing home residents (SOS) and a large number of events dealing with adults with developmental disabilities. 

  • Manage traffic flow of renters, prep entrances for wheelchairs, strollers and deliveries and respond to the needs of tenants as they arise.

  • Hands-on management for all events in spaces including room setup/restore, trash collection and updating informational signage.

  • Maintain studios and the overall building for rental activities including sweeping/mopping/vacuuming, emptying trash, prepping and storing equipment, maintaining restroom cleanliness, monitoring temperature, and maintaining sidewalks. 

  • Be responsible for the safety of occupants during an emergency, including contacting emergency services and facilitating evacuations and areas searches as needed.

  • Prepare bank deposits, correspond with renters, tenants and staff, and other administrative support.

  • Other duties as assigned.

The ideal candidate will be able to be a welcoming face of A.R.T./New York to all constituents, provide exemplary customer service; be a self-starter, possess strong computer skills, be able to lift 25lbs.; and be able to stand for periods of time.  Previous experience managing a studio rental facility is preferred. A background in theatre or performing arts is preferred. Solid knowledge of Microsoft Office and Google Suite is a plus.

This is a part-time position working from both A.R.T./New York’s [email protected] in midtown Manhattan and South Oxford Space in Fort Greene, Brooklyn.  Hours vary with the bulk of the schedule being nights and weekends (we are open 9am-10pm daily). The position will be scheduled for 5 to 20 hours per week. The rate for this position is $16/hour.

Please email a cover letter, resume, and three references as an attachment (PDF format preferred) to [email protected] Include “FACILITY MANAGER” and your full name in the subject line. No phone calls, please.  Application review will begin immediately with a start date of mid- to late-August.

A.R.T./New York strives to create a friendly environment staffed by people who love the theatre, have a great sense of humor, and welcome diversity in all of its forms. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

 

Header: The A.R.T./New York 2017 Holiday Party. Photo by Chellise Michael.