INTERNSHIPS

The Alliance of Resident Theatres/New York offers fall, spring, and summer internships in our Development and Programs departments. For information on current openings and eligibility, please email [email protected] with "INTERNSHIP" in the subject line of your email.

JOB OPENINGS

Membership Manager »

Office Assistant »

MEMBERSHIP MANAGER

The Alliance of Resident Theatres/New York (A.R.T./New York), a leading service and advocacy organization for New York City’s more than 400 nonprofit theatres, seeks a Membership Manager to manage A.R.T./New York’s membership, coordinate member events, administer Member Services, and provide overall programmatic and grant support.

About A.R.T./New York

Founded in 1972, A.R.T./New York is the leading service and advocacy organization for New York City’s 400+ nonprofit theatres, with a mission to assist member theatres in managing their companies effectively so that they may realize their rich artistic visions and serve their diverse audiences well. We accomplish this through a comprehensive roster of real estate, financial, educational, and community-building programs, as well as research, advocacy, and field-wide initiatives that seek to improve the long-term health and sustainability of the industry. Over the years, A.R.T./New York has received numerous honors, including an Obie Award, an Innovative Theatre Award, a New York City Mayor’s Award for Arts & Culture, and a Tony Honor for Excellence in the Theatre.

A.R.T./New York is launching a number of new initiatives in grant-making and education programs designed to address the needs of the field, including Diversifying Our Organizations, an effort to strengthen and diversify nonprofit theatres and their boards through cohort-based education and field research; Access A.R.T./New York, a program designed to educate the field and create access for artists, administrators, and audience members with disabilities; and Body Autonomy, a new set of programs and partnerships that strive to end harassment in the theatre profession.  A.R.T./New York was recently selected by the Andrew W. Mellon Foundation to administer its New York Theatre Program which provides critical funding to 40-50 theatre companies. 

About the Position

The Membership Manager will be responsible for managing and maintaining the membership database, orchestrating the inflow of member applications and renewals, coordinating member events, and administering important programming for A.R.T./New York members. This position will report to the Director of Programs, work closely with the Programs Manager and communications staff, and manage the Programs Assistant, Member Services.

Responsibilities include but are not limited to:

• Membership Management:
• Process and approve new member applications
• Ensure the timely payment of member dues and code and track income
• Provide clarity and assist in refining member policies, working closely with the Director of Programs
• Assist members with trouble-shooting when accessing our online systems, with support of other department staff
• Manage the membership database, ensuring member data is clear, accurate, and up-to-date
• Oversee the creation of weekly Member Newsletter and new member packets by Programs Assistant
• Member Events
• Coordinate and lead A.R.T./New York’s annual internship fair, presented each year in partnership with the American Theatre Wing
• Organize and facilitate small-scale member networking events: member happy hours, our Summer social, etc.
• Facilitate A.R.T./New York’s roundtable series, which brings members together to share challenges, brainstorm solutions, and connect with their peers
• Collaborate closely with Programs Manager on A.R.T./New York’s Cohort-based learnings for programs such as Diversifying Our Organizations, Access A.R.T./New York, and Incubator gatherings
• Member Services
• Coordinate the Theatre Leadership Program, connecting A.R.T./New York members with our team of consultants to receive guidance and assistance with long term planning
• Manage the digital services A.R.T./New York provides through our website such as the Member Development Calendar, Community Discounts, and Internship Database, working closely with communications and programs staff
• Programmatic and Grant Support
• Provide significant support for A.R.T./New York’s new Body Autonomy Program
• Administer feedback and evaluation systems for the Programs department
• Assist programs staff in building grant applications
• Monitor A.R.T./New York’s language, website, and materials to ensure ease of use and easy access to information for A.R.T./New York members
• Assist programs staff in the facilitation of grant panels
• Other duties as assigned.
  
  

The ideal candidate will be:

• Knowledgeable about the NYC Theater community
• Eager to work on a collaborative team
• Highly organized and accustomed to working with databases and technology
• A facilitator, experienced in leading conversations and holding space
• Experienced with organizing and running successful events at differing scales
• Patient and attentive, able to train others or walk someone through a problem
• An excellent listener, able to get to the root of a problem and analyze a situation
  
  

A background in theatre, events, and/or customer service is preferred. Facilitation training and experience is a plus. Solid knowledge of Microsoft Office and Google Suite is required. Prior experience with Open Water grant software and/or MemberClicks is a plus.

This is an exempt, full-time 40 hour/week position generally scheduled as Monday through Friday 10am-6pm, with some evening and/or weekend hours as required. Candidate should be willing to work flexible hours for occasional events. Salary is $58,500 per annum. Full benefits package included upon start date, including health, dental, vision, and life insurance, optional AFLAC plans, pre-tax commuter benefit option, generous paid time off, reimbursed theatre tickets, and optional 401k plan.

Please email a cover letter, resume, and three references as an attachment (PDF format preferred) to [email protected] Include “Membership Manager” and your full name in the subject line. No phone calls, please.  The position is available immediately; please apply by November 26, 2018 for best consideration.

A.R.T./New York strives to create a friendly environment staffed by people who love the theatre, have a great sense of humor, and welcome diversity in all of its forms. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

OFFICE ASSISTANT

The Alliance of Resident Theatres/New York (A.R.T./New York), a leading service and advocacy organization for New York City’s more than 400 nonprofit theatres, seeks an Office Assistant to coordinate office needs and provide key administrative support to the organization.

The Office Assistant will serve as the welcoming face of A.R.T./New York’s administrative office and play an important role supporting the activities of the Development and Finance departments.  This is an entry-level position ideal for someone interested in building concrete skills in development and finance, and enhancing their knowledge of the non-profit theatre industry in New York City.  The Office Assistant will report to the Director of Development and the Finance Manager and work closely with the Development staff. The Office Assistant will also assist other departments with projects on an as-needed basis.

Responsibilities will include:

Development (50%)

• Assist the Senior Manager of Institutional Giving with gathering supplemental materials for grant proposals and tracking submissions.
• Draft acknowledgement letters to donors and funders.
• Assist the Manager of Individual Giving & Events with donor cultivation and special events, including the annual Gala.
• Schedule Gala Committee meetings and take minutes.
• Enter information into Donor Perfect (donor database).
• Process expense receipts.
• Assist with departmental mailings.

Finance (20%)

• Provide support to the Finance Manager including processing invoices, coding and submitting receipts, preparing and making bank deposits, and maintaining files.
• Schedule Finance, Audit, and Investment Committee meetings and take minutes.
• Assist with monitoring job applications and routing to appropriate departments and correspond with applicants.
• Assist with the on-boarding process for new employees.
• Assist with projects as assigned.

Office Coordination (30%)

• Greet visitors, answer phones, distribute mail, receive deliveries, and order office supplies.
• Manage office calendars, coordinate staff meetings, and manage conference room booking calendar.
• Keep the office and conference room tidy and take ownership over office appearance.
• Provide support for events taking place in the conference room.
• Take notes at all-staff meetings and distribute information to the staff.
• Check in with the General Manager of [email protected] at the start of each day to be made aware of studio rental activity, scheduled vendors, deliveries, and any other relevant tenant needs, requests; or activities.
• Facilitate celebrations for the staff including birthdays, holidays, and special occasions.
• Organize outings for A.R.T./New York staff to support the programming in A.R.T./New York’s venues
• General administrative support and other duties as assigned.
   

Necessary skills include excellent organizational, written, and interpersonal skills, a welcoming persona, a strong facility with numbers, and great attention to detail with an eye for accuracy.  The ideal candidate is a positive, proactive self-starter, able to adapt to changing priorities, a team player with the ability to work independently and collaboratively, and will take pride in being a resource to the organization so it can function on a professional, helpful and efficient level.

A bachelor’s degree and 1-2 years of work experience, or equivalent related experience, is preferred.  A background in theatre or office administration, development, or business is preferred. Solid knowledge of Microsoft Office and Google Suite is required.  

This is a non-exempt, full-time 40 hour/week position generally scheduled as Monday through Friday 9:30am-5:30pm or 10am-6pm, with some evening and/or weekend hours as required.  Salary is $37,500 per annum. Full benefits package included upon start date, including health, dental, vision, and life insurance, optional AFLAC plans, pre-tax commuter benefit option, generous paid time off, reimbursed theatre tickets, and optional 401k plan.

Please email a cover letter, resume, and three references as an attachment (PDF format preferred) to [email protected]. Include “OFFICE ASSISTANT” and your full name in the subject line. No phone calls, please.  The position is available immediately.

A.R.T./New York strives to create a friendly environment staffed by people who love the theatre, have a great sense of humor, and welcome diversity in all of its forms. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

Header: The A.R.T./New York 2017 Holiday Party. Photo by Chellise Michael.