A geographic graphic with a photo of the ART/NY staff celebrating.

 

Job Openings

 

Business Affairs Coordinator
 

Status // Full Time, Salaried

Location and Schedule // Hybrid remote/on site. Work hours are typically 10am-6pm.  Schedule to be discussed during the hiring process. 

Reports to // Senior Manager of Business Affairs

Supervises // N/A

Key Relationships // Executive Director, Communications Coordinator, ArtsPool 

Compensation // $50,000, with optional health, dental, vision insurance benefits. 

Timeline // We will begin reviewing application materials on or around June 10th, and the application will remain open until we have received applications from a pool of qualified candidates who are representative of NYC’s diverse population. Anticipated Start Date is July 2021. Any changes to the aforementioned deadlines will be communicated out to the best of our abilities. 

 

Who You Are

We are looking for collaborators whose experience will add to our organizational culture, rather than just fit into it. We welcome authentic personalities of any kind. Ideally, you enjoy creative abrasion and rumbling with new ideas; you are excited to be of service to New York’s nonprofit theatrical community; and you are energized by the prospect of taking part in a highly transformative period in an organization’s evolution. 

At A.R.T./New York, we strongly encourage individuals from historically underrepresented communities including people of color, trans/NB/GNC, women, and disabled people to apply for our openings. A.R.T./New York strives to create a supportive work environment staffed by people who love the theatre, have a desire to support the field, and are committed to a just and diverse community in all its forms. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

 

The Ideal Candidate

  • Has an interest in and desire to learn about arts management, administration and finance. 

  • The ability to work independently and manage and meet multiple deadlines at once. 

  • Comfort with various forms of communication including but not limited to drafting emails, letters and making phone calls. 

  • Possesses a commitment to diversity, equity, and inclusion and will bring that commitment into every meeting. 

  • Is comfortable utilizing different platforms for project management (Such as those mentioned above) and if unfamiliar, excited and willing to learn. 

  • Is not intimidated to learn new things and feels comfortable learning quickly and on their feet. 

  • As ART/NY remains in a time of transition we are seeking candidates comfortable with change who can adapt to an organization where roles and responsibilities may shift and change over time. 

 

Primary Responsibilities and Expectations

         Office Coordination 

  • Greet visitors, answer phones, distribute mail, receive deliveries, and order office supplies.

  • Manage office calendars, manage conference room booking calendars.

  • Keep the office and conference room tidy and take ownership over office appearance.

  • Provide support for events taking place in the conference room.

  • Take notes at all-staff meetings and distribute information to the staff.

  • Facilitate celebrations for the staff including birthdays, holidays, and special occasions.

  • Organize outings for A.R.T./New York staff to support the programming in A.R.T./New York’s venues

  • Make outgoing mail drop-offs and bank deposit runs

  • Take inventory of office supplies, needs of the staff, and needs of all three ART/NY venues and order through Staples on a monthly basis

  • Create Zoom links or set up conference lines for meetings as specified

  • Active participation in Ethics and Accountability Committee meetings, subcommittees, staff working sessions and training, and ongoing evolution toward Interdisciplinary Teams. 

         

         Finance

  • Provide support to the Senior Manager of Business Operations including processing invoices, coding and submitting receipts, preparing and making bank deposits, and maintaining files.

  • Schedule Finance, Audit, and Investment Committee meetings and take minutes if needed

  • Assist with monitoring the Airtable Hiring Base as well as incoming job applications as needed.

  • Assist with the on-boarding process for new employees.

  • Assist with projects as assigned

  • Uploading Admin check deposits to Artspool App for our bookkeeper. 

  • Communicate received checks such as funds from a grant or foundation, or membership dues to the correct department so that they can record and approve. 

  • Schedule and coordinator monthly budget meetings

  • Review  invoices and payments to contractors and vendors; upload to ArtsPool with correct coding and send to the appropriate department for final approval. 

  • Assist Director of Facilities with finances, invoices, and vendors as necessary.

 

To Apply

A.R.T./New York is deeply committed to accessibility for those who are d/Deaf, disabled, and/or neurodivergent in both our hiring process and our employment practices. Your job application materials may be submitted either in writing or in an audio or video format. Interviews are held via Zoom. If you are asked to interview, we will provide you with the following:

  • A copy of the interview questions in advance

  • A list of who will be interviewing you

  • Visual description of your interviewer(s)

  • Automated captioning during the interview (provided by Zoom)

We are happy to provide whatever will allow you to bring your best self to this application and interview process. If you require an accommodation that is not listed here, such as ASL interpretation or CART captioning, please contact [email protected] so that we can make sure you have what you need.

 

 

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Senior Manager of Institutional Giving

Status // Full Time, Salaried 

Location and Schedule // Hybrid: Remote/On Location at 520 8th Ave location. Office is accessible by elevator on the 3rd floor. 

Reports to // Executive Director

Supervises // n/a

Key Relationships // Executive Director,  Senior Manager of Individual Development

Compensation // $70,000 annual salary plus optional health, dental and life insurance benefits. 

Timeline // We will begin reviewing application materials on or around June 10th, and the application will remain open until we have received applications from a pool of qualified candidates who are representative of NYC’s diverse population. Anticipated Start Date is July 2021. Any changes to the aforementioned deadlines will be communicated out to the best of our abilities. 

 

Who You Are

We are looking for collaborators whose experience will add to our organizational culture, rather than just fit into it. We welcome authentic personalities of any kind. Ideally, you enjoy creative abrasion and rumbling with new ideas; you are excited to be of service to New York’s nonprofit theatrical community; and you are energized by the prospect of taking part in a highly transformative period in an organization’s evolution. 

At A.R.T./New York, we strongly encourage individuals from historically underrepresented communities including people of color, trans/NB/GNC, women, and disabled people to apply for our openings. A.R.T./New York strives to create a supportive work environment staffed by people who love the theatre, have a desire to support the field, and are committed to a just and diverse community in all its forms. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

 

The Ideal Candidate

  • 2 years minimum of prior experience working in development at a non-profit organization.

  • Motivated to successfully work with a diverse staff, board and membership.

  • A dynamic commitment to ART/NY's mission, core values and a passion to help grow our contributed resources.

  • Highly motivated individual who will utilize their grant research, strategic writing, and donor cultivation skills to strengthen and sustain ART/NY's fiscal infrastructure.

  • Excellent writing, communication, interpersonal, and organizational skills.

  • Willingness to gain in-depth understanding of the opportunities and challenges facing small- to mid-sized NYC theatre companies, under-served theatres of color, and the theatre field at large.

  • A desire to work with a motivated team of fundraisers.

  • Ability to prioritize multiple assignments and meet tight deadlines.

  • Comfort with strategic communications.

  • A desire to grow professionally and personally at a critical moment in A.R.T./New York’s history.

  • A commitment to diversity, equity, and inclusion, and a demonstrated willingness to work across differences.

  • Proficiency with Microsoft Office Suite and Google Suite.

  • Candidates should be familiar with DonorPerfect or be willing to train in this donor management software. 

 

Primary Responsibilities and Expectations

         Development

  • Research and identify prospective corporate, foundation, and government donors to support programmatic activities, general operating support, and capital planning.

  • Maintain the grants calendar including tracking deadlines, correspondence with funders/prospects, and the arrival of gifts/pledges through DonorPerfect.

  • Prepare presentations, letters of inquiry, grant proposals, reports, and strategic communications for foundations, corporations, and government agencies.

  • Partner with A.R.T./New York staff and Board of Directors to maintain a clear and detailed understanding of A.R.T./New York’s mission, programs and services, and the members we impact to create compelling proposals and donor materials.

  • Participate in Ethics and Accountability Committee meetings, subcommittees, staff working sessions and training, and ongoing evaluation towards Interdisciplinary Teams. 

  • Organize and participate in donor visits, tours, and presentations as well as other stewardship opportunities in collaboration with the Executive Director and Director of Development.

  • Support other development activities including the annual gala and other fundraising events.

 

To Apply

A.R.T./New York is deeply committed to accessibility for those who are d/Deaf, disabled, and/or neurodivergent in both our hiring process and our employment practices. Your job application materials may be submitted either in writing or in an audio or video format. Interviews are held via Zoom. If you are asked to interview, we will provide you with the following:

  • A copy of the interview questions in advance

  • A list of who will be interviewing you

  • Visual description of your interviewer(s)

  • Automated captioning during the interview (provided by Zoom)

We are happy to provide whatever will allow you to bring your best self to this application and interview process. If you require an accommodation that is not listed here, such as ASL interpretation or CART captioning, please contact [email protected] so that we can make sure you have what you need.

 

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Internships

 

There are no current internship opportunities at A.R.T./New York, please check soon for updates.

 

At A.R.T./New York, we strongly encourage individuals from historically underrepresented communities including people of color, trans/NB/GNC, women, and disabled people to apply for our openings. A.R.T./New York strives to create a friendly environment staffed by people who love the theatre and have a great sense of humor. A.R.T./New York is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military status, or any other characteristic protected by law.

 

Header: The A.R.T./New York 2017 Holiday Party. Photo by Chellise Michael.